Drawing 31/8

Anthropomorphism

 

Research 26/8

Meeting Agenda

---

Date: Aug 26, 2020     Time: 10:30 am     Location: Room 236

---

Topic 1: Paperwork

●     Attendance

●     Apologies

●     Review of last week’s minutes

Topic 2: Logo Design

·         Final voting

Topic 3: Media Releases

• Class contact person
• Headline for the release
• Quotes for the release
• Associate image

Topic 4: General Discussion

Topic 5: Reminders

·           Subcommittee budget approximation

·           Weekly subcommittee meeting times

The Minutes of the Think & Create Awards Committee 2020

Meeting Held in rm 236 on Wednesday 26 Aug at 10:30am

Present 
emma, akshay, ian, ben, jordyn, becca, edwin, zeta, bella, vinnie, max, melissa, zara

Apologies
Fashion students

Minutes 
The minutes of the previous meeting were taken as read and confirmed as a true and correct record of that meeting.
Carried Becca, Zeta-Rose
Matters Arising from Minutes 
We do not need a duty manager for the RAW gallery but will have one for Centrestage. Kathryn informed us that we do not need to use SIT approved suppliers as we are using our own money.

Correspondence 
It was moved that the inwards correspondence be accepted and the outward approved. 
                                                                   
Matters arising from correspondence 
n/a

Matters Financial
n/a
      
 Matters arising from financial report 
n/a

Chairperson’s Report  
n/a

Sub-committee Reports  
- Awards – No real change this week
- Sponsorship – Absent
- Fashion – Melissa will ask how much time they would like for a dress rehearsal re:booking centrestage. She will also ask them for a stage plan so we get an idea of where they will be placing their set design.
- Catering – Vinnie reviewed the class suggestions last night. He has also requested contact details for the catering team from last year to get an idea of what type of food to purchase. A potential Kiwi theme was suggested with cheese rolls, lamingtons, fairy bread, fruit platters. The approximate head count to cater for is 150, Vinnie will go back to his mum to discuss budget and options.
- Install – The subcommittee is considering using a google doc to get an idea of submission numbers and types ahead of time. What rooms will be available to use for the exhibition? Kathryn informed us that most classrooms will be offlimits however dance studio, common rooms and hallways will all be available. The subcommittee would like question suggestions for this document. The class discussed moving the exhibition start time forward, to allow for the extra time needed by the fashion show that is added this year. Kathryn has suggested that we keep the not kid-friendly content until after the toilet break intermission, as they have done in past years. There will need to be potentially another intermission after the fashion show to change the stage into the awards/flicks setup. Security will be class members monitoring the technology setups until we shift over to centrestage and Kathryn will lock up. Zeta is contacting the person re: the centrestage booking to change it earlier in the day, to allow for test runs and fashion rehearsals. She will also ask about whether we will be able to have a key or what security will be needed during our booking. Edwin will talk to last yrs students to find out an approximate timeframe that it took to setup etc so that we know how early to book it. An earlier start time will require us to feed people more due to not allowing time for dinner beforehand. Fashion rehearsal should be in centerstage the day before. 
- IT – Who looks after the lighting and technology at centrestage during the event? James Wilkinson was put forward as a contact to help with that. As Ash has resigned, he would be a potential cost if we brought him back to help.
- Evaluation – Started looking at different questions that we want to ask, still need to decide how we will be asking people on the night. Will discuss this in the subcommittee meeting and report back to the rest.
- Marketing – Continuing work on concepts, hopefully have poster proofs ready by next week. Kathryn wants the entry form emailed to her by next week, so she can print them. 

General Business

• Logo Design – Final logo. Number 3 was selected with a majority vote. Design/Marketing will finalise the HD version by next week and distribute the logo to Jordyn for social media, and Becca for the discord logo.
• Media Releases – Bella will be the class contact for media releases.

- Headline finalists were: 
1. Entertainment of epic-demic proportions 
2. Popcorn & Pandemics
3. Existential Exhibition 
4. Socially Distanced Exhibition 
5. Students Surviving Stage Four

Number one won but was revised to Epic-demic Entertainment through class discussion.
- Duncan Sarkies and Dave Oshry were chosen as the influential people of choice to provide a quote. Duncan would be appropriate due to his previous time teaching at SIT, but we need to consider making Dave a remote judge so that he is actually involved with our exhibition, dependant on whether he is based in Auckland or Dunedin. A draft media release is required from each student by Friday 28th Aug so that we can compile the best parts into a final draft to be sent to Duncan. He will be visiting at the end of September which would be a good time to get a photo for the release. 
Reminders – We need to project the number of entries to work out total budget available, second entry will cost $10? Sponsorship and catering are still to submit meeting times. A new sponsorship leader is required due to the continuing absence of the current leader. Sarah will be approached, if she does not want to do it then we will need to find a new member to jump into the role – Zeta has offered.

There being no further business the meeting closed at 11:46am
Next Meeting:
The next meeting will be held at Rm 236 on Wednesday, 2nd Sept, 10:30am.

Gaming 26/8

 The lightweight render pipeline is now called universal render pipeline from Unity 2020+.
Find a better apk emulator to use for testing my game - apkonline is crap! Also look into mobile touch input coding for movement button press etc.

https://docs.unity3d.com/2020.1/Documentation/Manual/MobileInput.html

Use polybrush and pro builder under the Tools menu to create the whitebox version of the level in unity. Install them from the Window --> Package Manager --> Packages:Unity Registry menu.

Import Cinemachine, gaia, terrain tools and realistic effects to Unity 2020.1.2f1 at home. Whitebox done and ready to playtest by next class

Screen Arts 25/8

The Wachowskis

The Wachowskis are american filmmakers that direct, produce and write. Their trademarks are stunning visuals, ambitious themes and nuanced views of gender/sexuality. Both Wachowskis got their start writing comics for Marvel after dropping out of uni before moving into script writing in the 90's. They began directors so they could have creative control over the final cuts.

Some of their most well known work is Bound(1996), The Matrix Trilogy(1999-2003), Jupiter Ascending(2015) and Speed Racer(2008). Personally I enjoyed Jupiter Ascending(for the visuals) and The Matrix 1&2.

What do you think about their directing styles? I love the over the top visuals that is the staple in their films. While it doesnt make up for the plot holes(Jupiter Ascending, The Matrix 3), the films are still enjoyable if watched with no care about the story.

Would you ever work with a co-director or a family member? Perhaps. I dont really have an interest in Film but I would enjoy working with my family in a Game Studio.

Review the movie we watched in class. 

I loved The Matrix when it first came out. At the time it was visionary in terms of Bullet Time and CGI. The theme was one that hit home for a lot of people, and began a lot of conspiracy theories and fears that we are actually living in a Matrix-like world. While that thought is trippy, Im too cynical to believe it could be possible in the current world climate. Keanu Reeves became an icon for his role as Neo and deadpan line delivery. I still enjoy the movie to this day but its not one I would watch regularly, more so once every few years.

The Coen Brothers

Ethan and Joel Coen are brothers that work together as filmmakers. Joel directs and Ethan produces while both work on the screenwriting. They have won 4 Academy Awards out of the 14 they have been nominated for. Their film style is based around eccentric characters, convoluted plots and use comedy and drama together. They won best director, best picture and best actor awards at the 1991 Cannes film festival for the movie Barton Fink, the first time this had happened in the events history. They are known for Raising Arizona(1987), Fargo(1996), The Big Lebowski(1998) and No Country for Old Men(2007). I must confess I have never watched a movie from this duo so the in class sample we watched was a rather new experience and Im not sure on my final opinion of their style.

Research 25/8

 Media Releases

- Advertising

- Articles

- Create interest

- Get people to attend the event

- Another medium to spread your story(event info)

What to include:

- What, where, when, why, who

- What the event is for

- Guest judges/speakers

- Contact details including links to social media

- Catchy headline

What makes your event interesting or unusual?

- Being run during a pandemic

- Cross disciplinary (fashion + digital arts)

- Run by the students

- Takes place in Invercargill SIT campus

- Any unique/controversial content to discuss. (pertinent or current issues that matter to people)

Heading/headline

Opening paragraph

- Catch their interest

- Purple Cow theory (point of difference)

- Quotes make your media release more relatable

- Quotes from people with influence may make people want to come

- Keep it to one page

- Keep it in 3rd person (quote can be 1st person)

- Write it like a reporter would

- Date it so they know when it was created

- Use "End" to indicate the end of the information you want published, for when you are including contact details

- Always include a relevant image when possible(people involved with the event)

Send to all local media

Headline ideas

- Its the end of the world, so lets watch movies

- Popcorn and pandemics

- Pot, Pandemics and Perseverance

- Suffering Students Survive Stage 4

- Existential Exhibition

- Students vs Social Distancing

- Spread the word, not the pandemic

- Socially Distant Showcase

- Share creativity, not covid

- Epidemic Entertainment

- Entertainment of Epic-demic Proportions

- The Best of Socially Distant Cinema

- Keep Calm and _______

Quote Ideas

- Tim Shadbolt

- Jacinda

- Penny Simmons

- Kathryn McCully

- Duncan Sarkies

- Dave Oshry (Rocketwerkz Senior Director in Dunedin)

- Weta Digital?

- Jesse from Dynakinetix

Image Ideas

- Tim Shadbolt as an extra on a film set

- Take on remote learning

- Socially distanced drawing

- Mask wearing (TaC logo included)

- Socially distant hugs\

- Students doing 3d prints

- Distanced high fives with gloves on sticks

- Film crew in hazmat suits

- Video chats 

Research 19/8

Meeting Agenda

---

Date: Aug 19, 2020     Time: 10:30 am     Location: Room 226

---

Topic 1: Meeting paperwork

●     Attendance

●     Apologies

●     Recap of last week’s minutes

Topic 2: Exhibition Timetable

• Current doc
• Adjustments/Additions

Topic 3: Subcommittee Budgets

• Potential costs

Topic 4: Reminders

• Weekly meeting times
• Sub-committee notes onto discord
• Any others that leaders might have

The Minutes of the Think & Create Awards Committee 2020

Meeting Held in rm 236 on Wednesday Aug 19th at 10:30am

Present 

Emma, Ben, Jordyn, Becca, Zara, David, Edwin, Zeta, Sarah, Bella, Max, Melissa, Vinnie

Apologies

Kathryn

         

Minutes 

The minutes of the previous meeting were taken as read and confirmed as a true and correct record of that meeting.

Matters Arising from Minutes 

n/a

Correspondence 

It was moved that the inwards correspondence be accepted and the outward approved. 

                                                               

Matters arising from correspondence 

n/a

                    

Matters Financial

n/a

                                                                                                              

 Matters arising from financial report 

n/a

Chairperson’s Report  

n/a

Sub-committee Reports  

• Awards – 1st meeting last week to decide weekly schedule. Uncertain about internships as prizes for 3rd years. Canvas the 3rd years and see whether they would want to win one.

• Catering – Vinnie has talked to his mum, not keen to sponsor the event but potentially providing food for the night or maybe a minor prize

• Evaluation – Still working on the doc

• Fashion – 7 models per fashion student. 1hr approx. for the entire runway show. Potentially start at 6-6:30pm so that nobody is rushed. Need to make pamphlets. Make a list of items wanted for stage design on the night and get it to install.

• Install – decided on weekly meeting schedule. Collecting information from the students in terms of how many are submitting re: install space required. Emma has emailed Traci to find out how much install space the visual arts students will need. 2 of them are exhibiting off-site so need to get their details. In case of lockdown, we can add the games on a website/make them downloadable for people to play at home. Option for the exhibition regardless of lockdown level as a way to show them to ppl who cannot make it on the night. Will talk to Chris Mac soon about hiring equipment for the exhibit.

• IT – absent (apparently has been in contact with Ash Bartlett but have not heard anything else)

• Marketing/Design – Final logos voted on today. Edwin is still working on the poster designs. Possible posters ready for advertising to start by next week’s meeting. Need to get social media up and running asap. Edwin and Bella will come up with some concepts for the banners. Thomas and Melissa are working their way through the entry forms still. Jordyn to create a new email to create the social media accounts. Bella will make a banner for those. 

• Sponsorship – Not much change. Waiting for awards to be decided. Super liquor can also provide glassware if we use them for sponsors/purchasing. Do we want glass or plastic due to last year’s incidents with drunk people and breakages? We may not have a choice due to lockdown rules anyway. 

• General conversation – Make no promises until things are confirmed. Communication last year was a big issue, so we need to improve on that this year. Drink servers need to be on to it in terms of ID and cutting people off if they are too drunk to prevent last year’s issues. Also need someone with duty managers licence??

General Business

• Topic 2(Exhibition Timetable) - Check timetable by end of day and add anything your subcommittee needs on there

• Topic 3(Subcommittee Budgets) – Use this week’s sub-committee meetings to come up with items your subcommittee will need to purchase. Need Kathryn for approved list of suppliers 

• Topic 4(Reminders) – Design has logo options in discord, class vote by 8pm today for your favourite designs.

There being no further business the meeting closed at 11am.

Next Meeting:

The next meeting will be held at Rm236 on Wednesday, 26th Aug, 10:30am.

Gaming 19/8

 Asset pipeline 

Maya -> ZBrush -> Substance Painter -> Unity

Zbrush - save tool to save progress, not document. after importing hold left mouse and shift then drag to create the object. use right mouse button to move, hold alt and move with right mouse then release alt to zoom in and out.

Hit subtool, then append and add a random tool. make sure its selected then import the next item you want. do this for each part of the model.

Research 18/8

Media Release attempt

Epic-demic Entertainment

As they say in show business, the show must go on and the Southern Institute of Technology, Year Two class of 2020 are out to prove a global pandemic will not get in their way. Adapting to lockdown restrictions, the annual Think and Create exhibition and opening night will forge ahead as planned on the 12th of November at the SIT Raw Gallery and Centrestage on Don Street. 
This end of year event provides a glimpse into the world of the SIT Creative students and what they have been up to while studying in 2020. Whether it be film, fashion, animation, or video games that take your fancy, this Awards ceremony and showcase is a chance to step out of the real world and embrace the creative side of life for a magical night with friends and family. 
The gallery doors will open to the public at (5/5:30pm?) where you will be able to wander around the displays at your leisure, before moving next door to Centrestage at 6:30pm for a fabulous fashion show followed by a screening of the very best film and animation submissions. The night will be capped off with the guest speaker and awards ceremony celebrating the top student achievements. The SIT Creative students of 2020 would love to see you there!

For more information you can contact them at ThinkandCreate@outlook.com 

For updates and sneak peeks check out Think and Create on social media:
https://www.instagram.com/thinkandcreate2020/ 
https://www.facebook.com/ThinkandCreate2020-107029607787173

###

Screen Arts 18/8

Saturday Morning Cartoons (Woohoo!)

In the beginning animation was created and viewed in the cinemas. It was looked down on as the poor version of film and not considered as good. 1915's Felix the Cat was the first animation to establish a lucrative line of merchandise. Walt Disney is credited with streamlining the animating process using model sheets and cel animation techniques to enable assembly line style animating. This meant the quality of the animations became more realistic and they could focus on the narrative.

The first public tv showing was 1926 in the UK and the first non-experimental broadcast in NZ was 1960. The Paramount Decision in 1948 which prevented studios from owning distribution centres/theaters opened the way for smaller studios to show in the cinema. The lawsuit was brought in 1928 but it took until 1948 for the major 10 corporations to be found guilty. As a side effect of losing the extra money, the big film studios made cuts to their animation sectors. 

!950s animation Crusader Rabbit was animated so that the characters only moved once every 4 seconds to reduce costs. This meant they stayed in static poses for most of the animation. Off the back of Crusader Rabbit, creator Jay Ward went on to make Rocky and Bullwinkle, Fractured Fairy Tales and Dudly-Do Right.

Saturday morning programming consisted of a live host and a studio audience full of kids listening to sponsor product ads inbetween short animation cartoons. One example of this was Acrobat Ranch. Due to film studios not producing animated shorts and theatres not showing them, TV companies started to buy up all the old cartoon libraries. Paramount sold 1800 shorts in 1955 for $3.6mill, CBS bought Terrytoons for $5mill. Mighty Mouse Playhouse began airing in 1955 from CBS.

MGM was a studio in charge of creating animated shorts to accompany feature films from 1937. William Hanna and Joseph Barbera were two animators working for MGM when they created Tom and Jerry. They were so popular that Jerry appeared with Gene Kelly in Anchors Aweigh(1945). While they started with a budget of $35k-$45k per 5min short, as soon as they created their own production company they had to adjust to only having $2700 per 5min short. To meet the low budget, they stuck to limited animation which consisted of nothing complex, repeated movement cycles, few expressions and simple graphic forms. A lot of the characters had wide collars to enable efficient mouth and head animating. They were also one of the first to "bookend" old animations with new, to cut costs. The Huckleberry Hound Show was the first half hour animated series to air without a host. The shows were created in colour, anticipating the tvs switching to colour in the future. 

Closer to my childhood was The Flintstones and the Jetsons, both are based on the 1950s sitcom nuclear family with a conservative dad, stay-at-home mum and obliging kids. HB are the creators of Yogi Bear and action-adventures cartoons The Fantastic Four and Scooby-Doo. Pierre Culliford created The Smurfs for HB in the 1980s with a total of 256 episodes produced between 1981-1990, only ending because NBC phased out saturday morning cartoon shows.

Action for Childrens Television

ACT was founded by Peggy Charren in 1968 to ensure diversity and quality control in tv programming that targeted kids and teenagers, and remove commercial abuse. ACT demanded that program length commercials get removed, and studios add educational content to their broadcasts.

Filmation characters would break the fourth wall at the end of the animation to speak a moral message linked to the episode the children had just watched, this was to satisfy the ACT requirement for educational content. Well known series were He-Man, She-Ra and DC Justice League. Ted Turner from CNN wanted a 24hr cartoon network so he bought the entire HB library, combined it with MGM's library and launched the Cartoon Network in 1992. 2014 was the first moment in over 50yrs that there was no saturday morning cartoons on US tv. ACT is credited with dumbing down cartoons from the 1960s, which helped drive the animations to cable tv as it didnt have the same educational requirement restrictions placed on it.

Drawing 17/8

 Got to tidy up my panels and get a good colour palette sorted. Chris suggested flipping page three horizontally to direct the eye towards the next page instead of backwards.

Research 12/8

Meeting Agenda

---

Date: Aug 12, 2020     Time: 10:30 am     Location:

---

Topic 1: Covid Lockdown

●     Current situation (stage 2, what we know so far, SIT announcement?)

Topic 2: Subcommittee Reports (status update, weekly target)

1. Awards
2. Catering
3. Evaluation
4. Fashion
5. Installation
6. IT
7. Marketing/Design
8. Sponsorship

Topic 3: Reminders

1. Sub-committee meetings setup
2. Sub-committee documentation added to appropriate discord channels

Topic 4: Open Discussion

 

Notes and Action Items

---

 

The Minutes of the Think & Create Awards Committee 2020

Meeting Held in rm 236 on Wednesday 12/9 at 10:30am

Present 
Ian, Akshay, Emma, Ben, Jordyn, Becca, David, Edwin, Zeta, Sarah, Bella, Thomas, Max, Melissa
Apologies
None
         
Minutes 
No prior minutes to report.

Matters Arising from Minutes 
n/a

Correspondence 
No correspondence to report.
     
Matters arising from correspondence 
n/a
                   
Matters Financial
Currently we have $1,102.70 in the bank account for funding.
                                            

 Matters arising from financial report 
n/a

Chairperson’s Report  
Welcome to the first meeting, and welcome fashion students. A draft committee timeline is now pinned in the updates channel on discord, this will be updated as new tasks are assigned. The new lockdown level was discussed as well as the potential effect it will have on this exhibition. (Notes from this topic are included under General Business, as this was discussed out of order due to how recent the announcement was.)

Sub-committee Reports  
Awards - Currently looking into judges with a link to SI, or valuable skills that would make a good workshop for the students.
Catering - Nothing to report due to absence.
Evaluation - Currently creating a document with draft questions. Weekly meeting set for Tuesdays 3pm.
Fashion - Arranging a time with Melissa for the sub-committee meeting. Fashion students to create a requests document outlining how many people they will be bringing on the night (makeup artists, hairdressers etc.). They will also be drafting an approximate timeline, so we get an idea of how much time they needed for their fashion show in previous years. Fashion is to also work with Install regarding the static outfit displays on the night. Weekly meetings will be Monday morning. 
Installation - Edwin has created a map of available exhibition areas; the sub-committee will be discussing layout options. One member is to get in contact with Chris MacDonald to get a list of available display technology and make the bookings.
IT - David will connect Ian with Ash Bartlett, as Ash is extremely familiar with the technology setup in Centrestage.
Marketing/Design - Bella is finalising the logo, Thomas is editing the entry form, Jordyn is arranging the social media and Edwin is designing the posters. Weekly meeting set for Tuesdays 3pm
Sponsorship - David talked to the students that organised Think and Create last year and got a list of who they had as sponsors. He also asked the wider committee for sponsor ideas. Zeta mentioned the class session before the meeting where we discussed sponsors with Kathryn.

General Business
Lockdown level 2 is currently in force which will add some extra considerations to the exhibition. There is potential that we will be in a higher stage lockdown during the actual event and so a new lockdown subcommittee channel was created in discord. As this will affect all areas of planning, there will be no specific group assigned, rather the whole class included. We came up with planning concerns and suggestions that will need to be considered in each stage of lockdown
Level Two Level 3 & 4
• Head count
• Hand sanitiser
• Ticketing system
• Potential Upstage stream of open night to increase attendee numbers

• Live stream of the exhibition
• Merger of IT and Install sub-committees
• Game exhibits – a playthrough video with included Dev commentary
• Studios up to 10 people at a time
• Film a gallery walkaround, individual catwalk sessions with fashion students that will be edited together later.
• Catering sub-committee to be merged where they are most needed at the time.
• Virtual judging. Ship the prizes to winners.
• Application forms become digital.
Reminders: 
- Sub-committees to get their meeting times to Becca for addition to the discord pinned message. Some committees were still arranging a suitable weekly time at this moment.
- Sub-committees to take notes and add them to the appropriate discord channel. There is no preference whether they use audio recordings or text, since the final report back to the main committee is verbal.
- Fashion students added to discord. This was completed at the time of the meeting. 

There being no further business the meeting closed at 11:20am. 
Next Meeting:
The next meeting will be held at Rm226 on Wednesday, 19th Aug at 10:30am.

 

Gaming 12/8

Create some inbetween difficulty floors so theres not as much of a jump. In terms of level setup, have  couple of difficulty 1 floors then then 3rd floor has a random chance of being difficulty 1 or 2. Following that, a couple of difficulty 2 then a chance for difficulty 2 or 3 floor, and so on and so forth. 

Add a final points tally to the portal screen and a menu button to exit. Successful unlock Benny screen? How many points per round + how many to rescue Benny.

 

Research 11/8

 Awards

What could we offer companies in return for supplying prizes?

Sponsorship, logos on posters/programs/social media/SIT website, internships, naming rights, tickets/VIPs, ad on movie night, banner/backdrops/signage, judging positions.

Leavers awards(3rd yr or grad dip only) - film/animation/gaming/visual art only

toon boom subscription, access to the virtual desktop for a year after graduating, cash(depending on budget), internships?

Entry form - add a returning to study response box. get contact details for wacom and HP(tablets/pc awards). applicants must specify which category they are entering. group projects not eligible for major prizes, only individuals.

Request Letters

SIT(Hamish Small) - materials costs(6 categories - film/cert/animation/gaming/visual art/returning 3rd yrs), virtual desktop access(1 recipient - leaver)

Toon Boom(Mike ) - storyboard/harmony software/subscription

Art Supplies Southland(Sandra) - vouchers

Southland Art Society)Ian Irving) - membership

Wacom - tablets

HP - computer setups, monitors

Harddrive Suppliers, gaming headsets, 

Mightyape

Sponsorship team - draft a sponsorship letter, kathryn to hunt down details.

Awards team - sort ushers for the flicks night, talk to chris re:3D printed trophies

Design/Marketing - entry form finalised in next 3 weeks-ish(15/09). Class visits 21st-25th. 9th october entry form submission, 29th exhibitions submission. talk to rachel/james re: project deadlines to work out feasible video submission date. "free" submissions counted and invoiced to SIT.

Install - installation space layout/category locations. Max will be student liason re:entry queries/submission

Agenda - what needs to be discussed, what subcommittees need to report in

Screen Arts 11/8

 

Drawing 10/8

Proposal + in-class drawing exercises done and dusted.

Gaming 5/8

Proposal Checklist

• Title Page
• Contents
• Gameflow chart
• Level Design map
• Character Art
• Environment Art
• Mechanics/Hazards/Economy

Current title page and colour palette. Everything due on friday 5pm

Research 5/8

Evaluation

Starts from the beginning of the project

• Getting feedback
• Addressing issues
• What went wrong
• To improve
• Find out what people liked and what they didn't
• Accountability to stakeholders
• Catch problems early
• Track records for future years (helps with trust and people have evidence of what you are like)
• Sharing ideas and methods
• Reference material
• Measures success

Surveys

Who

• Entrants
• Audience
• Past organisers
• Sponsors
• Fashion Students
• Committee members

Surveys are one-way communication, conversations create dialogue and create more opportunity for feedback.

Set up guided conversations for feedback with open ended questions to encourage talking. Will need an alternative method for audience on the night, maybe a visitors book?

Provide an incentive to complete surveys.

Recording Evaluation

Social media - page clicks

                      - analytics

Photographic documentation

Budgets, receipts

Feedback from sponsors

Class materials

Meeting minutes (sub-committee and main committee)

Screen shots from discord

Notes from meetings with stakeholders

Research

Things to do list 

• Entry forms and possible logos (Marketing/Design)
• List of sponsors/products (Sponsorship)
• Investigate catering options (Catering)
• Talk to Chris Mac, scope locations and talk to visual arts students (Install/Deinstall)
• List of potential judges (Awards)
• Get in touch with Ash re:centrestage (IT)
• Drafting questions, setting up feedback meeting times with subcommittees (Eval)

Digital exhibition strategies

Research 4/8

Think & Create Exhibition

Why have a committee?

- Manageable number of people

- Don't double up on tasks

- Keep preparation on track

- Sharing the load

- Easier to communicate

How regularly should a committee meet?

Depends on workload and time frame. For the kind of event we are running, once a week is good unless things are falling behind.

What does being on a committee involve?

- Playing your part(make sure to contribute, attend the meetings)

- Being aware of responsibilities

- Communication

- Supporting each other

Why is a shared sense or purpose important?

Keeps everyone focused on the same goal, everyone knows what is needed

What does "being accountable to stakeholders" mean?

Stakeholders - sponsors, judges, attendees, entrants. Being accountable to stakeholders means providing the event promised to them. Collect data and feedback.

What do you gain from being in a committee?

Experience in team work, communication, event management.

What makes a committee effective/non-effective?

Effective - regular documentation, communication, sensible sub-committees, accountability, positive/enthusiastic, clear goals, compromise, problem solving

Non-effective - arguing with no resolution, severe procrastination, poor communication, no leadership, no secretary, no equal job division, poor time management, no defined goal

Roles in the committee, and ideal requirements

Chairperson - Zeta

    - keeps everyone/everything on track, chairs the main meetings, obtains power/the means of production, main mediator.

    Skills/attributes - positive, patient, organised, efficient, approachable, clear communicator(written and verbal), strong networking skills, initiative, problem solver, calm under pressure, good time management.

Secretary - Me

    - take minutes, works with chairperson on agenda, in charge of correspondence, filing 

    Skills/attributes - organised, written communication skills, prioritising workloads 

Treasurer - Thomas

    - budgets/money, financial reports

    Skills/attributes - good with numbers, reliable, organised, good written/verbal communicator, transparent, excel spreadsheets

Subcommittees

• Design/Marketing
• Bella, Edwin, Melissa Jordyn, Thomas
• Install/De-install
• Akshay, Zara, Emma, Edwin, Ben, Max
• Catering
• David, Zara, Vinnie, Zeta
• Sponsorship
• Vinnie, David, Ian
• Awards/MCs/Judges
• Bella, Jordyn, Thomas, Edwin, Vinnie, Max
• Fashion
• Melissa
• Evaluation
• Zeta, Me, Emma
• IT
• Ian, Ben

Screen Arts 4/8

Colour Party Trailer

It is a bright sunny day, Archie and his forest friends are playing together in the Enchanted Woods when one of them kicks the ball into the trees. Archie is last to say "not it" and has to go find it and rushes into the bushes. Just as he finds the ball, he hears a loud magical ringing and his friends yelling. Grabbing the ball, he runs back to the clearing just in time to see his friends in a giant net being dragged through a magic portal. Archie drops the ball and walks up to the portal, inspecting it. He can see the Rainbow Kingdom in the magic swirls so he takes a deep breath and jumps into the portal, swirling before disappearing as he is transported to the other side.

Trailer will be 2D animation, basic cartoon style to match my game level concept art.

Drawing 3/8

back cover concept - muffin heaven