Research 26/8

Meeting Agenda

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Date: Aug 26, 2020     Time: 10:30 am     Location: Room 236

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Topic 1: Paperwork

●     Attendance

●     Apologies

●     Review of last week’s minutes

Topic 2: Logo Design

·         Final voting

Topic 3: Media Releases

• Class contact person
• Headline for the release
• Quotes for the release
• Associate image

Topic 4: General Discussion

Topic 5: Reminders

·           Subcommittee budget approximation

·           Weekly subcommittee meeting times

The Minutes of the Think & Create Awards Committee 2020

Meeting Held in rm 236 on Wednesday 26 Aug at 10:30am

Present 
emma, akshay, ian, ben, jordyn, becca, edwin, zeta, bella, vinnie, max, melissa, zara

Apologies
Fashion students

Minutes 
The minutes of the previous meeting were taken as read and confirmed as a true and correct record of that meeting.
Carried Becca, Zeta-Rose
Matters Arising from Minutes 
We do not need a duty manager for the RAW gallery but will have one for Centrestage. Kathryn informed us that we do not need to use SIT approved suppliers as we are using our own money.

Correspondence 
It was moved that the inwards correspondence be accepted and the outward approved. 
                                                                   
Matters arising from correspondence 
n/a

Matters Financial
n/a
      
 Matters arising from financial report 
n/a

Chairperson’s Report  
n/a

Sub-committee Reports  
- Awards – No real change this week
- Sponsorship – Absent
- Fashion – Melissa will ask how much time they would like for a dress rehearsal re:booking centrestage. She will also ask them for a stage plan so we get an idea of where they will be placing their set design.
- Catering – Vinnie reviewed the class suggestions last night. He has also requested contact details for the catering team from last year to get an idea of what type of food to purchase. A potential Kiwi theme was suggested with cheese rolls, lamingtons, fairy bread, fruit platters. The approximate head count to cater for is 150, Vinnie will go back to his mum to discuss budget and options.
- Install – The subcommittee is considering using a google doc to get an idea of submission numbers and types ahead of time. What rooms will be available to use for the exhibition? Kathryn informed us that most classrooms will be offlimits however dance studio, common rooms and hallways will all be available. The subcommittee would like question suggestions for this document. The class discussed moving the exhibition start time forward, to allow for the extra time needed by the fashion show that is added this year. Kathryn has suggested that we keep the not kid-friendly content until after the toilet break intermission, as they have done in past years. There will need to be potentially another intermission after the fashion show to change the stage into the awards/flicks setup. Security will be class members monitoring the technology setups until we shift over to centrestage and Kathryn will lock up. Zeta is contacting the person re: the centrestage booking to change it earlier in the day, to allow for test runs and fashion rehearsals. She will also ask about whether we will be able to have a key or what security will be needed during our booking. Edwin will talk to last yrs students to find out an approximate timeframe that it took to setup etc so that we know how early to book it. An earlier start time will require us to feed people more due to not allowing time for dinner beforehand. Fashion rehearsal should be in centerstage the day before. 
- IT – Who looks after the lighting and technology at centrestage during the event? James Wilkinson was put forward as a contact to help with that. As Ash has resigned, he would be a potential cost if we brought him back to help.
- Evaluation – Started looking at different questions that we want to ask, still need to decide how we will be asking people on the night. Will discuss this in the subcommittee meeting and report back to the rest.
- Marketing – Continuing work on concepts, hopefully have poster proofs ready by next week. Kathryn wants the entry form emailed to her by next week, so she can print them. 

General Business

• Logo Design – Final logo. Number 3 was selected with a majority vote. Design/Marketing will finalise the HD version by next week and distribute the logo to Jordyn for social media, and Becca for the discord logo.
• Media Releases – Bella will be the class contact for media releases.

- Headline finalists were: 
1. Entertainment of epic-demic proportions 
2. Popcorn & Pandemics
3. Existential Exhibition 
4. Socially Distanced Exhibition 
5. Students Surviving Stage Four

Number one won but was revised to Epic-demic Entertainment through class discussion.
- Duncan Sarkies and Dave Oshry were chosen as the influential people of choice to provide a quote. Duncan would be appropriate due to his previous time teaching at SIT, but we need to consider making Dave a remote judge so that he is actually involved with our exhibition, dependant on whether he is based in Auckland or Dunedin. A draft media release is required from each student by Friday 28th Aug so that we can compile the best parts into a final draft to be sent to Duncan. He will be visiting at the end of September which would be a good time to get a photo for the release. 
Reminders – We need to project the number of entries to work out total budget available, second entry will cost $10? Sponsorship and catering are still to submit meeting times. A new sponsorship leader is required due to the continuing absence of the current leader. Sarah will be approached, if she does not want to do it then we will need to find a new member to jump into the role – Zeta has offered.

There being no further business the meeting closed at 11:46am
Next Meeting:
The next meeting will be held at Rm 236 on Wednesday, 2nd Sept, 10:30am.