Research 10/11

After class today, Emma and myself set up the feedback table in the gallery, with lightbulb fairy lights and the hanging strings of mini pegs. I have made a sample card so that people know what they are to do with the display when they interact with it. (All going well).

Research 11/11

The Minutes of the Think & Create Awards Committee 2020

Meeting Held in rm 236 on Wednesday 4th Nov at 10:30am.

Present 
Akshay, Kaylee, Tracey, George, Steph, Becca, Ben, Ian, Bella, Sarah, Zeta, Max, Edwin, Melissa, Thomas, Zara

Apologies 
Emma, Vinnie
         
Minutes
The minutes of the previous meeting were taken as read and confirmed as a true and correct record of that meeting.
Carried Becca, Zeta
Matters Arising from Minutes
n/a

Correspondence
Caleb and Oisin need to be removed from the ThinkandCreate bank account, as they are not part of the committee this year. The treasurer for our committee is Thomas, he will be added to the account as the signatory student.
                                                                   
Matters arising from correspondence
n/a

Chairperson’s Report  
Look after each other, especially the AV team in the greenscreen room and photography room. Make sure they have access to food and drink. James has taken over the green screen room despite the fact we had it booked so we may have to change that installation before tomorrow night. We are hoping he will be finished so we can get in and arrange things back the way they should be. 
                   
Matters Financial
Thomas is now on the account and will be able to get cash if needed.
                                                                                  
Matters arising from financial report 
n/a

Sub-committee Reports
• Awards – A group of ppl are heading out to buy awards while Max is hosting the judges for their pre-screening event.
• Catering – 
• Evaluation – The feedback table is set up and ready to go nearly. Just need pens, a container for the pens and a container for the blank cards. Emma has the report template up to date mostly, to be completed at the debrief meeting on Friday at 11am.
• Fashion – All good to go, big rehearsal at 2:30pm today with Ash and Ian. All the garments will be relocated over to Centrestage, and the reserved seating will be marked with a list for Becca and Bella to help usher. The Fashion programme booklet is completed and ready to go, Steph will get the certificates off Kathryn at some point today. The 3D printed trophies are currently a work in progress with some complete but some still being printed.
• Installation – Edwin is asking for help with install today due to some of his team being needed for catering and av things. Today’s mission is to get the reprinted artist statements and final posters up on the wall, along with any final project install requirements. James has responded to Edwin’s message and we will be able to get back into the green screen room from 2pm onwards today to set it back up the way we want. Devon, Kyle and Rachel have requested and been denied access to Upstage for their game so please tell them that if asked. 
• AV – Today will be finishing off the playlist for tomorrow night and Ben will be going through the submitted games. The AV team has been in contact with Ash to make sure the files are all correct.
• Marketing/Design – Everything is done except for direction signs, so good to go.
• Sponsorship – Final sponsors were SIT for the major prizes, Art Supplies Southland for smaller awards, ILT(Liquorland) for reduced alcohol prices and PaknSave for reduced food costs. Everyone else approached said no. Zeta will write the thankyou letters to the contributors.

General Business
Dress code for tomorrow night is Formal. 

There being no further business the meeting closed at 10:45am.

Next Meeting
The next meeting will be held at the Boom Room on Friday, Nov 13th, 11am.

Research 4/11

 The Minutes of the Think & Create Awards Committee 2020

Meeting Held in rm 236 on Wednesday 4^th Nov at 10:30am.

Present

Emma, Akshay, Kaylee, Tracey, George, Steph, Becca, Ben, Ian, Bella, Zeta, Max, Thomas, Edwin, Vinnie, Zara, Melissa

 Apologies

Jordyn                                                                       

Minutes 

The minutes of the previous meeting were taken as read and confirmed as a true and correct record of that meeting.

                                                                                                            Carried Bella, Edwin

Matters Arising from Minutes

n/a           

Correspondence

n/a                                                                                                                                                                                       

Matters arising from correspondence

n/a

Chairperson’s Report 

ThinkAndCreate is next week, now is the time to get stuck in and get everything planned out/completed. We are nearly there.                   

Matters Financial

Budget is just over $2000; we are currently under budget by $1000. This is in line with previous years however Thomas would like to spend more on decorations. Thomas appreciates the in-depth catering budget. Kathryn has brought up that no-one is signed on to access the account and we will need an available student to do this. Thomas has volunteered to do this.

Matters arising from financial report

n/a

Sub-committee Reports 

·         Awards – Max has chatted with Dave Oshry; he was already planning to come to Invercargill, so we do not need to pay for his accommodation. All 3 judges can attend in person for the judging on the 11^th Nov. A judging room is still needed for them to view the submissions. Kathryn is going to check what rooms are free on the day. A new 3^rd year award has been created called the Returning Artist Award which will be the 3^rd year material fees prize category. Zeta and Max will be working on the program for the night. Kathryn still needs the physical entry forms given to her.

·         Catering – On track, the subcommittee just needs to discuss when they will go and purchase everything, and when/where they will be making the food. Zeta has tentative date for 11^th/12^th Nov. The current hope is for PaknSave to come through with catering sponsorship due to the lack of response from Bakers Beyond.

·         Evaluation – Cards for feedback are all cut out, we need to organise a table, fairy lights and pens for the display. The master evaluation document now contains all current meeting minutes, all current meeting agendas, final Version Press Release, Lanyard Concepts and Final Design, Logo Concepts and Final Design, Certificate Concept. Still required: Sign-up Sheet Design, Finalised Certificate Designs, Event Programme Design, Advertisement Poster Designs, any in-development/sketches of anything designed for Think and Create. Evaluation feedback cutout design. Still to enter: Meeting Minutes from Subcommittees, Thanks to sponsors / Contributions, Artist Poster Designs. We are hoping to use the Boom Room for the group report debrief on Friday 13^th starting around 11am. We are hoping to provide food for lunch from the leftover budget.

·         Fashion – Fashion rehearsal was on Sunday, there was a few no-show models that were axed from the list. For the most part it was ok, but there were teething issues around who is in the booth on the night. Too many people were trying to organise things, George has talked to Ash and Ian will be the only other person in the booth, apart from 1 stagehand to do cueing. Next Weds from 2:30pm onwards, Ash will be in Centrestage rehearsing and has requested Ian to be there with him. No audio student will be needed as Ash will help Ian with audio. On the show day, fashion will be starting technical things at 3:30pm, dress rehearsal at 4:30pm. The full itinerary is in the fashion discord channel. The full program and certificates were sent to the Printery yesterday, to be completed this week. Roslyn? is away next week so other committees need to keep this in consideration for anything they need printed. Fashion has requested access to Centrestage as early as possible on the 12^th. Judging was on Sunday; they were impressed with the selections and enjoyed the free lunch. Tracey met with Rosalie about requisitions, she has been messaged to say they have arrived, and she can go pick them up. Catering receipts have been given to Rosalie.

·         Installation – Sunday was the physical install, it was fairly successful, thank you to everyone who came along and helped. This Friday Install is going to add some decoration to the walls to fill in space between exhibits. Later today Thomas and Chris are going to purchase spray paint and safety gear. Bella will be making stencils for the walls. This will be installed on Friday after 5pm. The Poster deadline has been extended to Friday 5pm and some do need resizing to the A2 for printing. The required print details are in the discord General channel. The first 20 submitted will be in glossy poster paper print, the rest will be the sticky paper. Any that are not high enough quality for the poster paper will be printed on sticky paper instead.

·         AV – There was an audio student confirmed to help on the night, but they are now no longer required as Ash will help Ian in the booth. All videos will be reviewed on Monday for selection, Tuesday will be editing the chosen files together. No progress with acquiring dragon frame laptops yet, Edwin will chase that up with Chris M on Friday. There is a rumour going around that there is a test screening in Centrestage, this is not correct however AV would be interested in doing this if they can get access. Oisin wants to come in on the 9^th to check over his submission, Edwin will talk to him to sort that out. AV will try to come in on the 12^th before the fashion dress rehearsal, to do a test run in Centrestage. Kathryn is emailing to see if we can extend our booking to full day instead of from 6:30pm.

·         Marketing/Design – Graffiti art is planned for the gallery spaces and main office area (As discussed in the Install report). There is a concept on the discord, anyone that is free to help is welcome. Edwin suggested that we get the feedback table/lighting set up on Friday. Two certificates are left to sort out, we still need a name for the 2^nd year material costs award.

·         Sponsorship – Follow-up calls were made to potential sponsors; Art Supplies will provide a gift basket. Noel Leeming seems very keen to sponsor, we will hopefully hear back by end of the week. EB games said they are unlikely to be able to help but they will consider it. Zeta is waiting on a few more calls from places, Liquorland cannot legally sponsor us but might be able to do a good discount and potential gifts. Bakers Beyond is unresponsive at this stage, so now we are looking to Pak n Save to sponsor catering. 

General Business

Becca asked for clarification on the start time of the night due to different times on posters/media posts. Ushers will start at 6:30pm, fashion will send Becca a list of where the VIP guests will be sitting. Becca will create an itinerary for the night, for the students and where they will need to be and when. Signs are still needed to direct people to the green screen room and photography room, to get ppl down the hallway. There are currently 17 posters submitted which will fill the hallway down to the rooms or we can use graffiti. For the sake of cleanup, the direction signs will be printed. Ben has a question about the game posters. Rachel suggested we make posters for the games so they can be placed beside each game in the Kea room. Sticky paper was suggested for this, so we do not damage the wall in the Kea room. Zeta will follow up on green screen room access.

There being no further business the meeting closed at 11:16am.

Next Meeting

The next meeting will be held at Rm236 on Wednesday, Nov 11^th, 10:30am.

Research 3/11

Not a bad nights work, just chucked on netflix for a few hours and zoned out while cutting out the feedback cards.

 

Melissa suggested fairy lights for the display so I photographed the ones that I have at home and could lend. We decided that ideally we wanted lightbulb shaped lights to match the logo, but these could bea  backup.

Research 28/10

The Minutes of the Think & Create Awards Committee 2020

Meeting Held in rm 236 on Wednesday Oct 28^th at 10:30am.

 

Present
Akshay, Kaylee, Tracey, George, Steph, Becca, Jordyn, Ben, Ian, Bella, Zeta, Max, Thomas, Edwin, Vinnie
 
Apologies       
                                                                                    
Minutes
 
The minutes of the previous meeting were taken as read and confirmed as a true and correct record of that meeting.
                                                                                                            

                                                                                                                        Carried Jordyn, Bella
 
Matters Arising from Minutes
n/a
           
Correspondence
n/a                                                                                                                                                                                                              
Matters arising from correspondence
n/a
 
Chairperson’s Report 
Nearly there, anyone submitting late now is no longer being included, unless they have a legitimate reason for this (i.e out of town and unable to submit).
                         
Matters Financial
Thomas is now collecting purchase receipts. If you have paid personally for items, write your name on the receipt to be reimbursed. Now that Thomas has all the official budget requests and entry forms submitted, he can calculate the final costs of the event, with Catering still being the major cost.
                                                                                                                                           
Matters arising from financial report
n/a

Subcommittee Reports:

• Awards – Course material cost prizes are now going to be one per year group, instead of all going to first year students. Zeta is confirmed as the 2^nd MC on the night.
  
• Catering – Vinnie has confirmed his mum can provide 9m of puff pastry, the catering budget is confirmed now. Thomas will create an invoice for Kathryn, so she can get a purchase order created.
  
• Evaluation – Becca has emailed the feedback card files to Kathryn, after consulting with the present class as to which layout they preferred. Emma still needs the completed media release sent to her for the report document. After discussion, Eval will use the fishing line on the install cart to hang the pegs, with a more visible string/rope along the top to hold the strands. The mini pegs are $3 for 50 and it was decided that 100 for the event will be an appropriate amount.
  
• Fashion – The 2^nd year student has withdrawn from the show, which leaves just the 4 graduates on the night. Tracey has the catering requisitions for the models during the rehearsal and the event, and the Judges lunches. Fashions budget has now been finalised and sent to Kathryn. James McRobie is now confirmed as the fashion MC, with a fee of $400 that will come out of the fashion budget. Steph will email him to create an invoice to bring along on Saturday afternoon, when she will meet with him to go over the script for the night. Steph has emailed the judges to remind them about potential sponsorships. The Global distribution email did not happen for the model call, Kaylee had a backup idea and so hopefully there is now enough models for the show. George has given the marketing team copies of the certificates to be printed out for the models and the awards. He has also talked to the Printery regarding requirements for the info booklet on the night. Fashion students will attempt to get all the music files and showreels into the AV dropbox by this Friday, so they are ready for the rehearsal this weekend. Zeta suggested asking tutor James to fill in on the rehearsal day since there is no audio student currently confirmed. Fashion will meet with AV after the meeting to plan Sunday’s rehearsal. Steph is meeting with a couple of beauty students who will potentially be able to stay backstage on the night to help fix any hair and makeup issues during the show.
  
• Installation – Exhibition is next week, on sunday Edwin has said there is a 10am start for the install team and anyone else available to help with setting up the gallery. In terms of availability we have Jordyn after 12pm, Ben, Max, Zeta after 3pm, Akshay, Thomas, Ian, and Edwin. Install should be quick as there is only the physical works to install this weekend. The more people that show up, the faster it will go. Edwin is finishing the floor map currently; he has been approached by a few students about displaying in specific spots in the gallery. If anyone has any questions, talk to Edwin and he will try to answer as best as he can.
  
• AV – No audio student has been confirmed yet despite being emailed. Ben is going to chase that up. Tracey asked whether AV has a backup plan for audio, which Ben said no. Stu Carr was the audio production tutor that has been contacted, Kathryn will chase that up.
  
• Marketing/Design – Certificates were completed however due to the change in the prizes (material fees), there will need to be some tweaking done. There are now finally some things on the social media, but Jordyn still needs more to post.
  
• Sponsorship – Letters are complete and sent out except for Wacom, Hp and Sennheiser.
  

 
General Business
Becca asked Kathryn how she is to pick up the printed feedback cards, Kathryn will message her when they are ready.
 

There being no further business the meeting closed at 11:04am.
 

Next Meeting

The next meeting will be held at Rm236 on Wednesday, Nov 4^th, 10:30am.

 

 

 

Research 21/10

The Minutes of the Think & Create Awards Committee 2020
Meeting Held in rm 236 on Wednesday 21st Oct at 10:30am.

 
Present
Zara, Edwin, Sarah, Bella, Ian, Ben, Jordyn, Becca, Emma, Akshay, Tracey, Steph, George, Melissa, Kaylee
 
Apologies
Zeta
                                                                                    
Minutes
 
The minutes of the previous meeting were taken as read and confirmed as a true and correct record of that meeting.
                                                                                                            Carried Jordyn, Edwin
 
Matters Arising from Minutes
n/a
 
           
Correspondence
n/a                                                                                                                                                                                                                          
Matters arising from correspondence
n/a
 
Chairperson’s Report 
Everyone is still going well. We now have all entry forms in and we will not be accepting anymore. I will send out a reminder to all students that their artist statements are due this Friday. Very proud of you all, we are nearly there.
                         
Matters Financial
absent                                                                                                                                                                                                                                                                                                            
Matters arising from financial report
n/a
 
Sub-committee Reports 

• Awards: Same as usual, still need a 2nd MC. Jackie has not been contacted yet. The Constance Carrington Award is now called the Helper on Set Award and Max has asked Oisin/3rd yrs for who they think should receive this.
• AV: Ian just emailed Chris MacDonald about the expo rig. He asked for an update on acquiring IT laptops, Kathryn has had no response yet. Ben’s IT contact has fallen through – he hasn’t actually hired a pc, so he is not sure of the process. His contact did suggest We could talk to the IT program manager. We need to have confirmed the number of laptops by next Friday, before 8th Nov at the very latest.
• Catering: Can’t do much at this stage due to a lot of it being handmade by the committee on the days before the event. An exact budget for purchase orders still needs to be submitted to Kathryn.
• Evaluation: Still organising the feedback display, once Becca has the logo design, we will get onto printing/cutting out the cards. There is string on the install cart if we want to use that, alternatively we will need to find something we like. We can get 50 mini pegs for $3 from Kmart. We just need to track down a table to use and pens for the setup. The evaluation document – Emma has asked for a copy of the finalised media release, so she can include it in the final group report as she has begun inserting current info into the template.
• Fashion: Steph confirmed Donna Rae as judge, she has also sent off judging criteria and the rehearsal day itinerary to the judges yesterday. She has asked them to triple confirm what they are providing as sponsorship, Donna Rae cannot offer anything financial but there is a possibility of one of her co-workers holding a workshop with the student. Kaylee has confirmed makeup students will be helping out at $5 per person + hairdressing will be charging a fee per person also (unknown at this stage). Makeup will have to be between 12pm-4pm on the night due to makeup artist availability. Fashion has created a run sheet for the night, due to having the makeup finished by 4pm the models won’t need shuttled back and forward between main campus and Centrestage any longer. Kathryn had concerns regarding the longevity of the makeup lasting until the night due to the early finish time, a potential solution is to have a makeup student/tutor on hand to provide touchups during the event. Having all the makeup artists in Centrestage prior to the event would have been preferred but this is not possible this year. Fashion has changed the Centrestage rehearsal to 9am to allow more time for the judges to do what they need to do, as one has to leave by 11am. The entire rehearsal day schedule has now been reorganised with AV/Sound/Ash requested to attend at 1pm. The full itinerary has been uploaded to discord in the fashion channel. Pop-up shop has been canned due to logistics and not many products actually available for the shop. Ash has confirmed he is available the day before the event for lighting run-throughs etc while fashion is setting up the stage for the event. Zara is unsure at this stage if she is up in the booth at this stage – Ash to confirm. George has asked if she would be able to help with model catwalk timing and she has agreed to help regardless of whether she is in the booth or not. AV/Zara will need to be on site 5pm for pre-show rehearsals. The model casting didn’t go very well so fashion will be sending out a global distribution email. Final budget will be confirmed this week.  Steph talked to Darren Ludlow who has recommended James from Ray White as an MC. They are still planning what to put in the gifts which is delaying the budget. Fashion will potentially use the budget to top up prizes/model thankyous etc. Judges will be asked to write the winners names on the certificates and put the scoring into envelopes before they are taken to lunch. Envelopes will be delivered to Kathryn that morning. George will meet with Bella re: certificates that she has already designed and whether they are ok or need new designs. Tracey asked for clarification on who is supposed to be organising sponsorship for the fashion prizes, Sponsorship has a potential photographer only at this stage. For the Judges lunch on the day, fashion will need to get a purchase order for an amount they think will cover the costs and then return any receipts for financing.
• Install: install has acquired USBs for the TVs, greenscreen room has been confirmed, just need to email Nick what times we will be using it and what dates. (9th Nov – 16th Nov) When the digital files are submitted on the 9th, cutoff is 5pm and anyone later than that will be rejected. Install/AV will be sorting the files into assigned USB/TVs which is going to be a long night regardless without fumbling around with late entries. They have allowed late entry forms so far but no more chances in terms of punctuality. Emma has provided 2 USBs, 4 will be coming from Chris MacDonald and Install have purchased 3. 8 TVs are available for looping entrants as 3 are allocated to specific ppl. Edwin has setup the Y: drive submission box, with allocated folders for each year and category. Edwin has apologised for the poster dates mix-up.
• Marketing: All certificates are complete, just need to follow up with Melissa regarding lanyard progress. Bella is asking for volunteers to help with replacing incorrect posters once the new ones are printed. Usual reminder for social media items that Jordyn can post to the ThinkandCreate page. Zara has suggested getting the Invercargill Film Society to post something regarding the event on their Facebook page. Bella has confirmed we are just using the existing logo for the feedback cards, Edwin has a clean copy with no background on the Marketing google drive. Becca has emailed Chris MacDonald inquiring about the Printery options and once he replies she will get the layout organised for printing. Visual art student posters will hopefully be done by Thursday and then printed and hung up.
• Sponsorship: All of the letters except for the Wacom one has been written. Sarah will chat to Kathryn for help with finishing that one. All letters will be printed and sent out between today and tomorrow.

 
 
General Business
Edwin has dealt with the TVs, they will need to be tested once the videos start coming in. he has discussed with ben regarding organising a small team to test the TVs ahead of time. 2 TVs are sitting in the editing suite for us to use, we have them for 1.5 weeks. Thursday next week will see all TVs moved into the editing suite ready for the exhibition setup. Edwin will need help with this on the 1st Nov. Jordyn is available on the Sunday after 12pm, Ben, Ian and Zara are free to potentially help. Edwin will have an install floor plan ready next week.
 
Kathryn has asked for the categorized entry forms spreadsheet, Becca emailed this to her after the meeting concluded.
 
Becca has received a reply from Chris MacDonald regarding the printer paper options. The thickest option is 300gsm at the Printery. Onsite printers will curl the card and 240gsm is the thickest available. Basically, Printery can print it on A3 or A4 and we will get business card thickness.” Becca will confirm file format for the 300gsm Printery card option and get that ready to go to the Printery tonight. Kathryn has confirmed Printery files need to be .pdf and she will send it to the Printery once the file is emailed to her.

There being no further business the meeting closed at 11:16am.

Research 20/10

 Subcommittee SWOT analysis

Evaluation

Strengths
-We have a large amount of documentation already conveniently stored within the Events discord server.
-Subcommittees have been posting meeting minutes and notes for everyone to see,
-We have come up with a concept that will be engaging to the public to receive feedback for the event.
-committee leader is part of the committee and can provide insight for event progress.
-all members are in multiple committees making communication between teams easier.

Weaknesses 
-Divided attention, all members are part of multiple committees so focus is sometimes split
-Evaluation sometimes overlooked for more pressing assignments
-Some of the evaluation can't be done until after the event, so some of our time will be spent waiting. 

Opportunities 
-Networking
-Future proofing the event, documentation and evaluation allows insight for the students running think and create next year.
-providing feedback to stakeholders. 

Threats
-The plague/COVID 19
-Sub committees not uploading minutes 
-Budget, if there isn't enough funds leftover we may be limited to food we can get for the after event evaluation
-Community not engaged with feedback wall and not giving enough reliable feedback.

Research 14/10

The Minutes of the Think & Create Awards Committee 2020

Meeting Held in rm 236 on Wednesday Oct 14th at 10:30am.

Attendance:

Tracey, Kaylee, Emma, Akshay, Ian, Ben, Jordyn, Becca, Steph, George, Edwin, Zeta, Bella, Thomas, Vinnie, Max, Melissa, Zara

Apologies:

Sarah

Issues Arising from Minutes:

Miss-spelled name – Becca has corrected this and uploaded the fixed minutes to discord. Jordyn has created a Y drive folder for students to drop their work in progress images to.

Minutes Carried:  Jordyn, Bella

Chairpersons Report:

Artist statements need to be finalised by tomorrow. Social media needs to start moving so send stuff to Jordyn. Other than that, we are ok

Financial:

Due to entry forms being extended to tomorrow, Thomas and Edwin will look at them tomorrow after 5pm to work out the final numbers of entrants and which categories they have entered. Kathryn will need to be contacted to get entry to the physical entry form drop box. Thomas clarified that Ash’s fee will be paid out of the BSA budget, not our committee budget.

Sub-committee Reports 

·         Evaluation: The template is nearly complete. There will be an individual SWOT and a group SWOT. We were inspired by the museum idea of having an interactive display of birds that the community created and thought that we could adapt the idea for the exhibition. Using the enlarged logo cut out to form feedback cards for the visiting public to fill out, and get them to clip the cards onto pegs that we will have hanging along strings, in the RAW gallery window(space permitting). Becca will talk to Edwin once the floor plan is updated to find a good place to put this.

·         Fashion: George has emailed a statement to Kathryn, to send to potential makeup artists that might want to help. The meeting with the makeup tutor was postponed until later today. Fashion has decided that they want their collections judged at 10am on rehearsal day due to judge availability. Melissa will meet the judges, show them where to go and the fashion students will take them to lunch. Centrestage will need to be contacted to confirm that they can get earlier access on the 1^st Nov. George is to email Kathryn and she will contact Ash to see if he is available for the earlier start time also. Judging criteria is sorted, only judge left to finalise is Donna Rae – she is proving a little bit hard to contact. Fashion has decided that the trophy will be a Judges Choice Award, which will be awarded to the garment that they think stands out. Steph is waiting to find out what the judges will be supplying via sponsorship first and then adjust the prizes after that. An audio production student is still required for the rehearsal and event – none found yet. Tracey has sent the catering budget to Kathryn so she can arrange the purchase orders/petty cash. Fashion wants to do their awards at the end of the fashion show for consistency, instead of with the ThinkAndCreate awards. Fashion wants to do thankyou gifts paid for out of the fashion budget – they will need to give Kathryn the exact amount so she can arrange with the Finance dept. Fashion wants their own MC for their section, the initial suggestion was unavailable, so they will need to brainstorm a new person. George has sent out the casting call on facebook now, George will also contact schools directly for more potential applicants. Fashion needs to talk to Install regarding the pop-up shop location, they will meet directly after the meeting to decide this. Fashion will be reserving seats for past and present fashion students, photographers, videographers.

·         Sponsorship: Draft letter is nearly complete; the plan is to get them finalised and sent out at the end of this week.

·         Catering: Much the same, Zeta, Vinnie and Zara will have a meeting and try and nail down exact costs for the budget.

·         Install: Talked about checking the forms after 5pm today. The 3^rd Years were questioned about personal posters that need printed for RAW and Centrestage. Still need to find out about greenscreen room and there are 3 computers hired out for games but approx 7 going to be needed. Ben is going to talk to someone he knows about the process of hiring computers from ITS. Computers are the main issue currently in terms of supply – Chris Macdonald needs to be emailed about the expo rig; Edwin has offered to do this. Visual Artists – one set of photos have been submitted from Sharla for her poster, the rest have not responded yet.

·         Awards:  Same as last week, Max is still looking for a partner MC for the night. Zeta is a last resort due to her existing workload; Jacqui was suggested as someone who might be keen to help out.

·         Marketing: Melissa is still finalising lanyards, Thomas is making the artist statement look pretty and another reminder to send Jordyn images/videos for the social media. Edwin mentioned there is currently a poster and teaser trailer on Y drive that she could use. Bella has finished all the certificates except the Constance Corrington Award for stuff award, due to it needing a proper name. James will be contacted regarding the importance/origin of the name. Bella will design the lightbulb logo for the feedback cards, to be ready next week.

·         AV: There are two audio ppl potentially lined up – there was conflict between the subcommittee members as to eligibility. Kathryn will double check with Ash to see if his fee covers attending the fashion rehearsal on sun 1^st Nov at 10am. Fashion/catering are going to be busy on the night. Ushers need to be organised for the night to direct ppl to the right place including fire marshals for health and safety. Available for ushers: Edwin, Akshay, Jordyn, Bex, Emma, Bella, Melissa, Thomas. Bella, Becca, Akshay, Jordyn, Emma, Edwin have volunteered to be ushers on the night. Edwin/Jordyn – Raw Gallery, Emma/Akshay – Centrestage, Bex/Bella – helping with seating once everyone is inside. Kathryn will lock up RAW once the final sweep is done. RAW Gallery ushers will check in on Sarah during the night (greenscreen/photography room). 

General Business

Edwin/Thomas/Becca/Jordyn will go through the entry forms tonight and email Kathryn with a confirmed number of laptops needed and she will email the appropriate people regarding sourcing the lockdown purchase laptops.

There being no further business the meeting closed at 11:41am

Next Meeting

The next meeting will be held at Rm236 on Weds, Oct 21st, 10:30am.

 

 

 

Research 13/10

 Museum Visit

Community participation exhibit, all contributions are added at the end of the night. We decorate a mutton bird with how we feel. I added the scorpio constellation as almost a signature(my star sign), the southern cross and made the underside of the wings into dragon wings as a symbol of hidden strength.

Strengths

• interactive touchscreens - no need to carry info around
• friendly staff
• bean bags
• chillout zones
• collective wall of paintings/art(different styles/mediums in one place)
• bird making and contribution
• relaxing wall projections

Weakness

• small space
• some walls were pretty bare
• some art didnt have the corresponding info available
• some audio was hard to hear
• one screen had the "activate windows" watermark visible (professionalism)
• labels only get read if the piece is found interesting 
• low ceilings/dark
• not much awareness that its there
• noisy, can get crowded

Research 30/9

 The Minutes of the Think & Create Awards Committee 2020

Meeting Held in rm 236 on Wednesday 30th Sept at 10:30am

Present
Akshay, Emma, Tracey, George, Becca, Jordyn, Ben, Ian, Bella, Sarah, Zeta, Edwin, Zara, Melissa, Max, Thomas, Steph

Apologies
Vinnie          

Minutes 

The minutes of the previous meeting were taken as read and confirmed as a true and correct record of that meeting.
Carried Zeta, Jordyn

Matters Arising from Minutes 
Hamish has confirmed we can recruit Ash Bartlett to help with the event.

Correspondence 
n/a

                                                                   
Matters arising from correspondence 
n/a             

Matters Financial

Thomas would like a more accurate number of entrants. Happy to hear that fashion has their own bank account as that will reduce strain on our budget. Several committees have reported no budgetary needs, but Thomas has an emergency budget set aside just in case. Kathryn will update Thomas once Finance has replied to her re: access to the fashion account.                                                                          

Matters arising from financial report
n/a

Chairperson’s Report  

We are going well, on track so far.

Sub-committee Reports  

• Fashion – One judge is confirmed to be Mary Jane from Liz Thomas. She is really excited to participate and is also looking into what she might be able to provide in terms of sponsorship. Donna Ray and Barney from McKnight and Brown have been contacted also, we are just waiting on a reply. Kaylee is waiting for hair and beauty students to get tutor permission to participate. The fashion budget needs to be adjusted due to underestimating food amounts – fashion students will deal with models catering for rehearsal and on the night. One 2nd year student will also be entering garments, they are just waiting on entry forms which will be completed by today hopefully. Tracey has requested the entry form to be sent out over Global Distribution. George now has access to the SIT Fashion facebook page, he will arrange a time to talk to Jordyn and Bella for marketing. Fashion needed to arrange a time to talk to install regarding setting up the pop-up shop. This was carried out during the report. After discussion with Edwin and Kathryn, fashion decided on 9th 10th 11th oct for the pop-up shop during the exhibition. Kathryn has mentioned Jerry is still available to work with us, Tracey has contacted him this morning to arrange filming her work. Steph has asked whether the music on the night needs to be copyright free due to streaming the event, Kathryn will look into that. Edwin has asked what props are needed for the displays and whether there is anything that fashion is not providing themselves. There is nothing they can think of at this stage. Kaylee is looking into hiring the smoke machine, Fashion will organise with Ash to attend the rehearsal. 

• Evaluation – No real updates other than the usual put the subcommittee notes onto discord reminder. Still waiting on previous years reports – Kathryn retrieved a hard copy from her office for us to look over and will email copies to all students for their own info.

• IT – Ian has asked about access to the Kea room, Kathryn does have keys, but it is open most days usually. She will also let the SIT2Lrn office know a couple of students will be having a look around the room, so they are aware when it happens. Kathryn has been in contact with Ash to organise hours etc, will ask him about joining the Kea inspection. There may not be enough laptops, Ian will talk to Chris Mac about the potential of more.

• Sponsorship – Letters have been divided between the group to get written faster.

• Install – No real update as such, there has not been any more feedback responses after the initial 29. Edwin is pretty sure the cert students did not respond at all, but he is working on the data. https://docs.google.com/forms/d/1dVBBRO-Di8kg1LeSdcRteommmwwQKxSQ1XXkaJi5uhQ/edit#responses

• Awards – Not much to report this week, 3 confirmed judges. Still working on finding MC’s and no updates in terms of awards.

• Catering – Absent but nothing to report.

• Marketing – Not much change, posters are now printed and will be put up around town using volunteers after the meeting. Duncan Sarkies has been contacted regarding the media release. Bella has asked for a photographer to take the media release photo – they will need a proper camera setup (no phone cameras). A request has been made for pre-production/behind the scenes/work in progress shots to be sent to the thinkandcreate email, to be used for advertising. If the student is posting on their own social media, please use the #thinkandcreate2020. Jordyn will type up an addition to the global distribution asking for advertising material submissions also.

General Business
n/a

There being no further business the meeting closed at 11:14am.