Research 30/9

 The Minutes of the Think & Create Awards Committee 2020

Meeting Held in rm 236 on Wednesday 30th Sept at 10:30am

Present
Akshay, Emma, Tracey, George, Becca, Jordyn, Ben, Ian, Bella, Sarah, Zeta, Edwin, Zara, Melissa, Max, Thomas, Steph

Apologies
Vinnie          

Minutes 

The minutes of the previous meeting were taken as read and confirmed as a true and correct record of that meeting.
Carried Zeta, Jordyn

Matters Arising from Minutes 
Hamish has confirmed we can recruit Ash Bartlett to help with the event.

Correspondence 
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Matters arising from correspondence 
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Matters Financial

Thomas would like a more accurate number of entrants. Happy to hear that fashion has their own bank account as that will reduce strain on our budget. Several committees have reported no budgetary needs, but Thomas has an emergency budget set aside just in case. Kathryn will update Thomas once Finance has replied to her re: access to the fashion account.                                                                          

Matters arising from financial report
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Chairperson’s Report  

We are going well, on track so far.

Sub-committee Reports  

• Fashion – One judge is confirmed to be Mary Jane from Liz Thomas. She is really excited to participate and is also looking into what she might be able to provide in terms of sponsorship. Donna Ray and Barney from McKnight and Brown have been contacted also, we are just waiting on a reply. Kaylee is waiting for hair and beauty students to get tutor permission to participate. The fashion budget needs to be adjusted due to underestimating food amounts – fashion students will deal with models catering for rehearsal and on the night. One 2nd year student will also be entering garments, they are just waiting on entry forms which will be completed by today hopefully. Tracey has requested the entry form to be sent out over Global Distribution. George now has access to the SIT Fashion facebook page, he will arrange a time to talk to Jordyn and Bella for marketing. Fashion needed to arrange a time to talk to install regarding setting up the pop-up shop. This was carried out during the report. After discussion with Edwin and Kathryn, fashion decided on 9th 10th 11th oct for the pop-up shop during the exhibition. Kathryn has mentioned Jerry is still available to work with us, Tracey has contacted him this morning to arrange filming her work. Steph has asked whether the music on the night needs to be copyright free due to streaming the event, Kathryn will look into that. Edwin has asked what props are needed for the displays and whether there is anything that fashion is not providing themselves. There is nothing they can think of at this stage. Kaylee is looking into hiring the smoke machine, Fashion will organise with Ash to attend the rehearsal. 

• Evaluation – No real updates other than the usual put the subcommittee notes onto discord reminder. Still waiting on previous years reports – Kathryn retrieved a hard copy from her office for us to look over and will email copies to all students for their own info.

• IT – Ian has asked about access to the Kea room, Kathryn does have keys, but it is open most days usually. She will also let the SIT2Lrn office know a couple of students will be having a look around the room, so they are aware when it happens. Kathryn has been in contact with Ash to organise hours etc, will ask him about joining the Kea inspection. There may not be enough laptops, Ian will talk to Chris Mac about the potential of more.

• Sponsorship – Letters have been divided between the group to get written faster.

• Install – No real update as such, there has not been any more feedback responses after the initial 29. Edwin is pretty sure the cert students did not respond at all, but he is working on the data. https://docs.google.com/forms/d/1dVBBRO-Di8kg1LeSdcRteommmwwQKxSQ1XXkaJi5uhQ/edit#responses

• Awards – Not much to report this week, 3 confirmed judges. Still working on finding MC’s and no updates in terms of awards.

• Catering – Absent but nothing to report.

• Marketing – Not much change, posters are now printed and will be put up around town using volunteers after the meeting. Duncan Sarkies has been contacted regarding the media release. Bella has asked for a photographer to take the media release photo – they will need a proper camera setup (no phone cameras). A request has been made for pre-production/behind the scenes/work in progress shots to be sent to the thinkandcreate email, to be used for advertising. If the student is posting on their own social media, please use the #thinkandcreate2020. Jordyn will type up an addition to the global distribution asking for advertising material submissions also.

General Business
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There being no further business the meeting closed at 11:14am.