Research 28/10

The Minutes of the Think & Create Awards Committee 2020

Meeting Held in rm 236 on Wednesday Oct 28^th at 10:30am.

 

Present
Akshay, Kaylee, Tracey, George, Steph, Becca, Jordyn, Ben, Ian, Bella, Zeta, Max, Thomas, Edwin, Vinnie
 
Apologies       
                                                                                    
Minutes
 
The minutes of the previous meeting were taken as read and confirmed as a true and correct record of that meeting.
                                                                                                            

                                                                                                                        Carried Jordyn, Bella
 
Matters Arising from Minutes
n/a
           
Correspondence
n/a                                                                                                                                                                                                              
Matters arising from correspondence
n/a
 
Chairperson’s Report 
Nearly there, anyone submitting late now is no longer being included, unless they have a legitimate reason for this (i.e out of town and unable to submit).
                         
Matters Financial
Thomas is now collecting purchase receipts. If you have paid personally for items, write your name on the receipt to be reimbursed. Now that Thomas has all the official budget requests and entry forms submitted, he can calculate the final costs of the event, with Catering still being the major cost.
                                                                                                                                           
Matters arising from financial report
n/a

Subcommittee Reports:

• Awards – Course material cost prizes are now going to be one per year group, instead of all going to first year students. Zeta is confirmed as the 2^nd MC on the night.
  
• Catering – Vinnie has confirmed his mum can provide 9m of puff pastry, the catering budget is confirmed now. Thomas will create an invoice for Kathryn, so she can get a purchase order created.
  
• Evaluation – Becca has emailed the feedback card files to Kathryn, after consulting with the present class as to which layout they preferred. Emma still needs the completed media release sent to her for the report document. After discussion, Eval will use the fishing line on the install cart to hang the pegs, with a more visible string/rope along the top to hold the strands. The mini pegs are $3 for 50 and it was decided that 100 for the event will be an appropriate amount.
  
• Fashion – The 2^nd year student has withdrawn from the show, which leaves just the 4 graduates on the night. Tracey has the catering requisitions for the models during the rehearsal and the event, and the Judges lunches. Fashions budget has now been finalised and sent to Kathryn. James McRobie is now confirmed as the fashion MC, with a fee of $400 that will come out of the fashion budget. Steph will email him to create an invoice to bring along on Saturday afternoon, when she will meet with him to go over the script for the night. Steph has emailed the judges to remind them about potential sponsorships. The Global distribution email did not happen for the model call, Kaylee had a backup idea and so hopefully there is now enough models for the show. George has given the marketing team copies of the certificates to be printed out for the models and the awards. He has also talked to the Printery regarding requirements for the info booklet on the night. Fashion students will attempt to get all the music files and showreels into the AV dropbox by this Friday, so they are ready for the rehearsal this weekend. Zeta suggested asking tutor James to fill in on the rehearsal day since there is no audio student currently confirmed. Fashion will meet with AV after the meeting to plan Sunday’s rehearsal. Steph is meeting with a couple of beauty students who will potentially be able to stay backstage on the night to help fix any hair and makeup issues during the show.
  
• Installation – Exhibition is next week, on sunday Edwin has said there is a 10am start for the install team and anyone else available to help with setting up the gallery. In terms of availability we have Jordyn after 12pm, Ben, Max, Zeta after 3pm, Akshay, Thomas, Ian, and Edwin. Install should be quick as there is only the physical works to install this weekend. The more people that show up, the faster it will go. Edwin is finishing the floor map currently; he has been approached by a few students about displaying in specific spots in the gallery. If anyone has any questions, talk to Edwin and he will try to answer as best as he can.
  
• AV – No audio student has been confirmed yet despite being emailed. Ben is going to chase that up. Tracey asked whether AV has a backup plan for audio, which Ben said no. Stu Carr was the audio production tutor that has been contacted, Kathryn will chase that up.
  
• Marketing/Design – Certificates were completed however due to the change in the prizes (material fees), there will need to be some tweaking done. There are now finally some things on the social media, but Jordyn still needs more to post.
  
• Sponsorship – Letters are complete and sent out except for Wacom, Hp and Sennheiser.
  

 
General Business
Becca asked Kathryn how she is to pick up the printed feedback cards, Kathryn will message her when they are ready.
 

There being no further business the meeting closed at 11:04am.
 

Next Meeting

The next meeting will be held at Rm236 on Wednesday, Nov 4^th, 10:30am.