Meeting Agenda
Date: Aug 19, 2020 Time: 10:30 am Location:
Room 226
Topic 1: Meeting paperwork
●
Attendance
●
Apologies
●
Recap of last week’s minutes
Topic 2: Exhibition Timetable
- Current doc
- Adjustments/Additions
Topic 3: Subcommittee Budgets
- Potential costs
Topic 4: Reminders
- Weekly meeting times
- Sub-committee notes onto
discord
- Any others that leaders
might have
The Minutes of the Think & Create Awards Committee 2020
Meeting Held in rm 236 on Wednesday Aug 19th at 10:30am
Present
Emma, Ben, Jordyn, Becca, Zara, David, Edwin, Zeta, Sarah, Bella, Max, Melissa, Vinnie
Apologies
Kathryn
Minutes
The minutes of the previous meeting were taken as read and confirmed as a true and correct record of that meeting.
Matters Arising from Minutes
n/a
Correspondence
It was moved that the inwards correspondence be accepted and the outward approved.
Matters arising from correspondence
n/a
Matters Financial
n/a
Matters arising from financial report
n/a
Chairperson’s Report
n/a
Sub-committee Reports
• Awards – 1st meeting last week to decide weekly schedule. Uncertain about internships as prizes for 3rd years. Canvas the 3rd years and see whether they would want to win one.
• Catering – Vinnie has talked to his mum, not keen to sponsor the event but potentially providing food for the night or maybe a minor prize
• Evaluation – Still working on the doc
• Fashion – 7 models per fashion student. 1hr approx. for the entire runway show. Potentially start at 6-6:30pm so that nobody is rushed. Need to make pamphlets. Make a list of items wanted for stage design on the night and get it to install.
• Install – decided on weekly meeting schedule. Collecting information from the students in terms of how many are submitting re: install space required. Emma has emailed Traci to find out how much install space the visual arts students will need. 2 of them are exhibiting off-site so need to get their details. In case of lockdown, we can add the games on a website/make them downloadable for people to play at home. Option for the exhibition regardless of lockdown level as a way to show them to ppl who cannot make it on the night. Will talk to Chris Mac soon about hiring equipment for the exhibit.
• IT – absent (apparently has been in contact with Ash Bartlett but have not heard anything else)
• Marketing/Design – Final logos voted on today. Edwin is still working on the poster designs. Possible posters ready for advertising to start by next week’s meeting. Need to get social media up and running asap. Edwin and Bella will come up with some concepts for the banners. Thomas and Melissa are working their way through the entry forms still. Jordyn to create a new email to create the social media accounts. Bella will make a banner for those.
• Sponsorship – Not much change. Waiting for awards to be decided. Super liquor can also provide glassware if we use them for sponsors/purchasing. Do we want glass or plastic due to last year’s incidents with drunk people and breakages? We may not have a choice due to lockdown rules anyway.
• General conversation – Make no promises until things are confirmed. Communication last year was a big issue, so we need to improve on that this year. Drink servers need to be on to it in terms of ID and cutting people off if they are too drunk to prevent last year’s issues. Also need someone with duty managers licence??
General Business
• Topic 2(Exhibition Timetable) - Check timetable by end of day and add anything your subcommittee needs on there
• Topic 3(Subcommittee Budgets) – Use this week’s sub-committee meetings to come up with items your subcommittee will need to purchase. Need Kathryn for approved list of suppliers
• Topic 4(Reminders) – Design has logo options in discord, class vote by 8pm today for your favourite designs.
There being no further business the meeting closed at 11am.
Next Meeting:
The next meeting will be held at Rm236 on Wednesday, 26th Aug, 10:30am.
No comments:
Post a Comment